In modern companies, daily work already takes place within the Microsoft 365 environment—emails are handled in Outlook, collaboration happens in Teams, and documents are created in Word and Excel. However, in practice, document management is often separated into a different system that is not based on the Microsoft platform. This creates parallel processes, additional costs, and more complex daily work for both employees and the IT team.
Our document management system is built on the Microsoft 365 SharePoint platform, rather than being attached to it as an external solution. This means that document management occurs in the same environment the company already uses daily—without additional systems, data duplication, or unnecessary licenses. For companies working with Microsoft 365, this is the most logical, secure, and cost-effective way to organize document workflow.
Document Management Right Where You Work—Within Outlook and Teams
Thanks to its deep integration with Microsoft 365, the document management system works within your daily workflow. When a colleague assigns a task, a document approval process begins, or an automated workflow is triggered, notifications arrive instantly in your Outlook inbox or Microsoft Teams environment. There is no need to constantly open the DMS to check statuses—the system reaches out to you through the channels you already know.
This approach significantly reduces response time, prevents delayed decisions, and allows employees to focus on their work rather than switching between systems. Since familiar Microsoft tools are used, employees do not require long adaptation periods or complex training—document management becomes a natural part of the daily routine.
Collaborate Seamlessly—No More Sending Files or Losing Track of Versions
Document creation and editing take place directly within Microsoft Word and Excel online environment, while simultaneously saving documents in a centralized document management system. Multiple employees can work on a single document in real-time, without file downloads or email attachments.
All changes are automatically recorded, ensuring full version control and a transparent history of edits. This eliminates the risk of working with outdated information and guarantees that the latest version of the document is always available. The SharePoint platform also provides access rights management and data security in accordance with Microsoft standards, making the document management system a reliable core for company information.
Automated Approval Processes with Microsoft Power Automate
The document management system fully utilizes Power Automate functionality included in the Microsoft 365 platform, available without additional licensing costs. This allows for the creation of flexible approval processes tailored to the company’s needs—for contracts, invoices, internal decisions, applications, and other document types.
Automated workflows ensure structured decision-making, clear distribution of responsibilities, and precise deadline control. The system automatically routes documents through the approval stages, defines the approval sequence, informs the involved parties, and sends reminders for overdue tasks. All decisions are recorded, providing a complete audit trail and transparent process oversight.
By using Power Automate, document processing is automated in accordance with the company’s internal policies and established processes. This reduces the risk of human error, accelerates document workflow, and allows employees to be free from manual, time-consuming tasks while maintaining full control over decision-making.
Maximum Value for Companies Already Powered by Microsoft 365
For companies that have already invested in Microsoft 365 licenses, our document management system ensures a maximum return on existing infrastructure. No parallel platform with separate licenses, servers, or data storage solutions is introduced. Instead, the existing Microsoft environment is utilized—SharePoint, Outlook, Teams, Word, Excel, and Power Automate.
This means lower implementation and maintenance costs, faster system deployment, and a reduced workload for the IT team. Employees work in a familiar environment, which ensures higher user adoption and more efficient daily operations. As a result, the company gains a sustainable, secure document management solution tailored to its business needs.
Intelligent Document and Decision Management
Document management system that is based on the Microsoft 365 ecosystem is more than just a technological solution. It is a modern approach to work that combines the speed of Outlook, the collaborative power of Teams, the precision of Microsoft 365 apps, and automated processes into a single, structured system. By automating document workflow and ensuring clear decision-making procedures, a company gains transparency, speed, and control—directly impacting work quality and business results.
Are you ready to transform your Microsoft 365 environment into a full-fledged document management system?
Contact us today and sign up for a demo to discover how our solution can adapt to your specific business processes and help you fully realize the potential of the Microsoft 365 platform.