Document Management System

Smart document workflow in one place – less paper, more order

Document Management System (DMS) is a digital solution that helps companies organize, manage, and securely store documents. It automates daily processes, reduces manual work, and promotes effective collaboration among employees.

Benefits

Saving time – automated processes and efficient search tools allow for quick document retrieval and processing, reducing the time spent on manual work

Improved efficiency – a centralized document repository and structured information enable more productive work, allowing employees to focus on more important tasks

Reduced costs– companies can reduce expenses related to paper, printing, and storage, as well as costs associated with human resources

Information security – documents are stored in a secure environment that protects company information from leaks and unauthorized access

Reduced risk of human error – automated processes ensure more accurate data entry and decrease the likelihood of human mistakes

Work from anywhere – remote access to documents and the ability to collaborate with colleagues from any location without losing access to the necessary information

Modern work style – convenient search tools, document structuring, and other functionalities ensure a contemporary and efficient work environment

Company modernization – document digitization helps the company grow and reach new heights by modernizing work processes

Easy system customization – the system is designed to be adaptable to all of the company’s needs without requiring programming skills

The advantages of document management systems are already being used by:

Document management system ensures the management of company’s documents – correspondence, contracts, agreements, various types of applications, submissions, powers of attorney, accounting documents, and others. The system also includes a document processing workflow, which makes it easier to monitor visas and project information, thus providing the opportunity to work and find information faster, and to more easily obtain an overview of the work done.
Rūta Dimanta, Head of Organization

Document management system provides unified document management, which allows for quick and easy document registration, streamlining their approval and signing processes, facilitating convenient collaboration in their creation, establishing various document linkages, integrating eSignature and eAddress modules, as well as integration with other company systems.
Dace Lāriņa, Head of the Board Office

Document management system provides the management of multiple companies’ administrative documents, processing various types of documents – correspondence, powers of attorney, orders, contracts, management documents, and other document types. Within the system, documents are prepared and coordinated according to the companies’ business process flows, and there is also the possibility to electronically sign them directly within the system.
Dmitrijs Soldatenko, Chairman/Chief Executive Officer

Functionality

Transparent and secure document management in one place

Automatic document numbering

Task management

Quick search and filtering

Document templates

Version history

Classifiers and databases

Access control

Additional modules: eParaksts, Dokobit, Docusign

Integration with ERP systems(Axapta, Horizon, 1C, Dynamics 365 Business Central etc.)

Integration with eAdrese

Integration with the open data of the Register of Enterprises of the Republic of Latvia

Frequently asked questions

How fast can a document management system be implemented?

The speed of implementing a document management system depends on the need for customizations. The basic setup can be installed very quickly, even within a week.

Is it necessary to ask us every time for additional system customizations?

You will be able to perform most of the basic customizations yourselves – the system administrators. We will show you how to make various adjustments, and after that, it won’t be necessary to contact us every time to create a new document register, add a new user, etc.

What size company is a document management system designed for?

Document management system is designed for both very small companies with just a few users (5–10) and very large enterprises. The system’s main goal is to digitize document workflows, so the size of the company doesn’t matter here.

How can employees access the system?

You can connect to the document management system using your Microsoft 365 account authentication details.

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