Many companies still confuse two fundamentally different concepts: document storage and business process management. While Microsoft SharePoint is a powerful platform, in its standard form, it is essentially a digital archive—an organized folder structure for working on and sharing documents.
For modern business, this is no longer enough. Efficiency is found not in where a document resides, but in how effectively its flow is coordinated.
Storage vs. Business Process Enablement
The key difference between standard SharePoint storage and a professional Document Management System (DMS) is the ability to support and automate business processes.
SharePoint (Storage) – provides a place for files and the ability to collaborate and share them with colleagues. However, the document lifecycle (approval, signing, monitoring) still rests on the employees’ shoulders. This leads to manual emails, verbal reminders, and fragmented information scattered across different locations.
Document Management System (Process Coordination) – ensures document processing in a controlled and automated environment where management tools are integrated directly into the workflow. The system supports various electronic signature tools, eAddress for official communication with government institutions, automated business process building, and modern AI tools. These innovations accelerate document processing, reduce manual labor, and enhance decision-making.
What We Offer
In 2026, businesses increasingly move away from experimenting with in-house solutions. We provide proven business logic that transforms your SharePoint environment into a professional document and process management tool, tailored specifically to the business and legal requirements of the Latvian market.
We provide full integration with:
Feature Comparison
| Feature | Standard Microsoft SharePoint | Document Management System |
| Core Purpose | Document storage and collaboration | Business process support and control |
| Document Workflow | Manual (emails, links, chats) | Automated and transparent workflows where all information is centralized in one place |
| Deadline Tracking | Manual | System-generated reminders |
| Integrations | Limited to the Microsoft ecosystem | Full support for eParaksts, eAddress, CRM, and other business systems |
You don’t have to choose between Microsoft and a DMS
Our solution doesn’t replace Microsoft 365 – it complements it. We leverage Microsoft’s global security and cloud power, adding our deep expertise in process management to elevate SharePoint’s functionality to the next level.
Want to learn how to streamline your company’s document processes? Contact us to find out more about how our solution can drive your operational efficiency.